Filtering Entries on the Activities Log

Filter entries on the Activities page

Summary: The Activities page shows every observation, tracker, and lesson you have recorded for your class. To focus on a specific slice of it, use the filters to narrow the list (for example, lessons only, or everything recorded for one child). Filters can be stacked together, and they always work within the date range shown in the upper-right corner, so expanding the date range pulls up a larger set of entries. When you are done, click the link to remove the filters and return to the full list.

Who can do this

Any teacher can filter the entries recorded for the children in their classroom. No special role is required.

Step-by-step

1. Open the Activities page. Click the Activities button at the top of the screen. You will see all of the observations, trackers, and lessons you have recorded for your class.
2. Filter by type. Use the filters to narrow the list to a single type (for example, choose to view lessons only).
3. Stack another filter. Add a second filter on top of the first to narrow further. For example, filter to lessons and then to a particular child to see only lessons recorded for that child. See "Stacking filters" below.
4. Check the date range. The filters only apply to entries within the date range shown in the upper-right corner. Expand the date range to pull up a larger set of entries. See "How the date range affects filtering" below.
5. Remove the filters. Click the link to clear the filters and return to the full list of entries within the selected date range.

What you can filter by

Beyond filtering by type and by child, the filter modal offers several more options so you can pinpoint exactly the entries you want:

• Grade/Year to narrow the list to children in a particular grade or year.
• Category to set a curriculum category context, with a Tracker selector for narrowing to a specific tracker.
• Show only entries that have Notes or that have Photos.
• Visibility to choose All, Private, or Shared entries.

Stacking filters

Filters are designed to combine. Stacking means layering one filter on top of another so the list narrows step by step. A few useful combinations:

• One type, one child, for example, lessons recorded for one child, so you can see how that child is progressing through their work.
• All types, one child, choose all information for a particular child to see everything you have recorded for them in the date range.

Each filter you add tightens the list further, so you can zoom in on exactly the information you are looking for.

How the date range affects filtering

The filters never look outside the date range shown in the upper-right corner. Whatever you filter to, you are only seeing entries that fall inside that range. If you expect to see more entries than appear, widen the date range (a larger range loads a larger set of matching entries).

Returning to the full list

When you want to step back out of a filtered view, click the link to remove the filters. The list returns to every record-keeping entry within the date range shown in the upper-right corner. Clearing the filters does not change the date range; it only removes the type and child filters you stacked on top.

A few things worth knowing

• Filtering only changes what you see, it never deletes or alters the underlying entries.
• If a filtered view looks emptier than expected, check the date range before assuming an entry is missing.
• Stacking a type filter with a child filter is the quickest way to answer "what have I recorded for this child lately?"

Related articles

• Edit or delete a recorded lesson, tracker, or observation
• Using Student Cards to scan your class at a glance
• Record a lesson using Quick Add

Watch the video

Here is a short video covering this topic for additional reference.