Journal Batch Entry

Modified on Sat, Jun 27 at 9:45 PM

Record many lessons at once with a batch entry

Summary: A batch entry lets you record a lot of record-keeping at once — the tradeoff is less detail per entry. It is available in both the Lessons and Trackers areas. In Lessons, you select several lessons for a child all at the same time (handy when a child has already mastered them), choose the date, set the assessment level, and set the visibility, then click Record and Close to save them together. A batch entry does not let you upload a photo, select specific elements, or enter lesson notes. If you need that detail, add it afterward from the Activities page, where you can edit any entry you have recorded.

Who can do this

Any assigned teacher can create a batch entry for the children in their classroom. Owners and Administrators can do so for any classroom. No special role is required.

Step-by-step

Open the area you want. Batch entry works in both Lessons and Trackers. Go to Lessons to see all of the lessons listed for that area.
Select multiple lessons. Select the lessons you want to record for the child all at the same time — for example, every lesson a child has already mastered.
Choose the date. Select the date. You can change it to a date in the past to backdate historical progress.
Choose the assessment level. Set the assessment level for the entry, for example mastered.
Set the visibility. Set whether the entry is shared with parents. If you are updating historical progress, you may want to turn this off and make it private. See "When to make a batch entry private" below.
Record and close. Click Record and Close. All of the selected lessons are documented for the child at once.

What a batch entry leaves out

A batch entry is built for volume, not detail. When you choose a batch entry, you do not get the option to upload a photo, select specific elements, or enter lesson notes. In exchange, you can record a large number of entries in one go. It is a quick way to update lots of past progress at the same time.

When to make a batch entry private

If a batch entry is updating historical progress rather than logging something new, you will often want to set the visibility to private before saving. "Shared with parents" means the entry is eligible to appear on an activity report — it does not push anything to parents in real time — so making historical catch-up entries private keeps them out of current reports.

Adding details after a batch entry

To add detail after recording in batch, go to the Activities page, where you can edit any entry you have previously recorded — including the ones you just backdated. Find the entry, choose Edit, add a note or other editable details, and save. Photos cannot be added after an entry is saved, but elements and lesson notes can.

A few things worth knowing

Batch entry is the right tool when you are logging a lot at once and the date, level, and visibility are all the detail you need.
Backdating lets you bring a child's historical progress into the system quickly.
Anything a batch entry omits — except a photo — can be filled in later from the Activities page.

Recording a lesson from the Journal
Recording a tracker from the Journal
Editing or deleting an entry from the activities feed
Viewing student progress in the Journal

Watch the video

Here is a short video covering this topic for additional reference.