Invite teachers and administrators to your account

Invite teachers and administrators to your account

Summary: You add the rest of your staff by sending them an email invitation from the Staff section. Switch to Account Admin, click Staff in the left menu, then click the purple Invite Staff Member button. Enter the staff member's email address and choose their role; if they are a teacher, you also pick the classroom to assign them to, while administrators automatically have access to every classroom. Click Create and the invitation is emailed automatically. The staff member clicks the link, enters their own name, sets a password, accepts the Terms of Service and Privacy Policy, and clicks Confirm. Their status then moves from invited to active.

Who can do this

Inviting staff happens in the Account Admin area, so it is an administrator task. Account Owners and Administrators can invite teachers and other administrators. The way to tell is the context switcher in the upper-right corner. If you can switch to Account Admin, you can invite staff. If you only see your classroom there, you do not have permission, and you will need to ask an administrator for help.

Step-by-step

1. Open the Staff section. Switch to Account Admin using the context switcher in the upper-right corner, then click Staff in the left-side navigation.
2. Start a new invitation. Click the purple Invite Staff Member button.
3. Enter their email address. Type the email address for the teacher or administrator you are inviting. You are only entering their email, since they will enter their own name when they accept.
4. Choose the role. Set whether this person is a teacher or an administrator. See "Teachers and administrators" below for what each gets.
5. Assign a classroom (teachers only). If you are inviting a teacher, select the classroom you want to assign them to. Administrators do not need a classroom assignment.
6. Create the invitation. Click Create. The person is added to your invited staff list and an invitation email is sent automatically.

What is the difference between a teacher and an administrator?

The difference between the two when you invite them comes down to classroom access:

• Teachers are assigned to a specific classroom (or classrooms), so you select the classroom when you invite them.
• Administrators have access to all classrooms automatically, so there is no classroom to assign.

What the staff member does next

Once you click Create, the invitation email goes out on its own, so you do not have to send anything separately. The staff member opens that email, clicks the link inside, enters their own name, sets their own password, and accepts the Terms of Service and Privacy Policy before clicking Confirm. At that point their status changes from invited to active. Until they accept, they will show as invited in your staff list. The invitation link expires in 2 days.

Resending or removing invitations

While a staff member is still in the Invited section, you can manage their pending invitation there. Use Resend All Invites to send the invitation again to everyone who has not yet accepted, or use the per-row options to Resend Invite or Delete Invite for an individual person.

A few things worth knowing

• You invite people by email address only, so the staff member fills in their own name, sets their own password, and accepts the Terms of Service and Privacy Policy when they accept.
• The invitation link expires in 2 days. From the Invited section you can use Resend All Invites, or per-row Resend Invite or Delete Invite.
• A staff member is not active until they open the invitation email, click the link, and confirm. If someone cannot get in, check whether they still need to accept the invitation.
• You do not assign administrators to a classroom because they already reach every classroom in the account.

Related articles

• User roles and the Account Admin area
• Upload or edit staff profile photos
• Create a classroom
• Assign students to a classroom

Watch the video

Here is a short video covering this topic for additional reference.