Reports

Modified on Sat, Jun 27 at 9:45 PM

Use the Reports tab

Summary: The Reports tab gathers several types of reports for viewing and exporting classroom and student data. It opens on the Classroom Roster, and you switch between reports using the report-title dropdown at the top, which offers six reports in all. Some reports (the roster, contact information, and attendance) can be exported as a spreadsheet, while the activity summary, lesson distribution, and charts reports are interactive on-screen views driven by a date range. Together they cover who is in the class, how to reach families, what each child has done, how lessons are spread across the curriculum, and attendance totals.

Who can do this

Any assigned teacher can view the reports for the children in their classroom. Owners and Administrators can view them for any classroom. No special role is required.

Step-by-step

Open the Reports tab. The page opens on the Classroom Roster report.
Switch reports. Click the report title at the top (it is a dropdown menu) and choose the name of a different report to load it in the main view.
Set the date range (where shown). For the activity summary, lesson distribution, and charts reports, choose the date range so the report reflects the time frame you need.
Export (where available). For the roster, contact information, and attendance reports, export the report as a spreadsheet for offline review.

Classroom Roster report

The Classroom Roster gives you a quick snapshot of every child, including name, grade, birth date, schedule, and any allergies on file. It can be exported as a spreadsheet.

Contact Information report

The Contact Information report shows each child and all of the adults attached to them (parents, extended family members, and other contacts from the student profile, including emergency contacts and authorized pickups). It can be exported as a CSV spreadsheet.

Activity Summary report

The Activity Summary is an on-screen overview of each child's activity. It includes both planned and recorded lessons, plus recorded observations and trackers. The numbers shown are live links, so click one to open the actual records behind it. The report reflects the date range you select, so you can narrow it to a specific time frame.

Lesson Distribution report

The Lesson Distribution report breaks record-keeping down by curriculum category, so you can see how many lessons in each category have been recorded for each child within the selected date range.

Charts report

The Charts report is a separate, selectable report that shows lesson distribution information for the whole class. You can compare classrooms and view the data per child to see how each one is spending time across different areas of the curriculum.

Attendance report

The Attendance report gives you an on-screen view of present, absent, and tardy day totals for each child. It can be exported as a spreadsheet.

A few things worth knowing

You move between all six reports from the single report-title dropdown at the top of the page.
The activity summary, lesson distribution, and charts reports are date-range driven, so set the range before reading the numbers.
The live links in the Activity Summary take you straight to the underlying lessons, observations, and trackers behind each count.
The roster, contact information, and attendance reports can be exported for offline use; the roster and attendance export as a spreadsheet and contact information as a CSV.

Viewing student progress in the Journal
Recording a lesson from the Journal
The Planned Lessons page

Watch the video

Here is a short video covering this topic for additional reference.